Preparation of contributions

Abstract submission

Participants are invited to submit abstracts fitting the conference topics. Each abstract must be prepared in English, following the proposed abstract template (abstract_eucmos2012.doc, abstract_eucmos2012.pdf) and uploaded using the Abstract upload form.

Please do not include the page number in your abstract!

The deadline for abstract submission is March 31, 2012. All conference contributors, including invited speakers, have to submit an abstract before the deadline.

Authors of the accepted abstracts will be notified by e-mail by April 15, 2012.

Oral presentations

Oral presentations will be 20 minutes including 5 minutes for questions or discussions.

Hardware and software

The following audio-video equipment will be in each conference room: one projection screen, one data projector, one Windows (XP or higher) computer, microphone and laser pointer. PowerPoint 2007 and Adobe Acrobat software as well as Quick Time for playing videos will be available.
Overhead and Slide Projection will not be available.

Should you require additional equipment it is essential that you contact the conference secretariat to discuss your requirements. We will try to accommodate requests, however this cannot be guaranteed.

Speakers should transfer (via a USB drive) their presentation (PowerPoint or PDF file) to the computer in the lecture rooms before the start of their session, from 8.30 to 8.55 AM for the morning sessions, and from 1.00 to 1.45 PM for the afternoon sessions.

Please bring presentations on USB drive so that they can be loaded and tested on the lecture theatre computer prior to each session of talks.

Even if not encouraged, the speakers will be able to use their own laptop for presentation. In this case they should also come to the lecture room before the start of the session (8.30 to 8.55 AM or 1.00 to 1.45 PM) to check whether everything is OK. It is recommended to have a copy of the presentation on a USB key in case of a problem.

Volunteers will be available to help with uploading your talk.

In the interest of fellow speakers, please ensure that you keep to your allotted time frame. The chair will time your presentation and provide you with a warning at 2 minutes remaining and when time is up. You may like to rehearse your presentation with slides in advance to ensure your presentation fits within the allotted time.
Should one of the presenters in your session not be present, please keep to the program running order. The same policy applies if the session should finish earlier.

Poster presentation

All accepted posters will be presented in afternoon Poster Sessions. One board with the dimensions 90cm (width) x 120cm (height) will be allocated to each poster. Only accepted posters can be presented, and one of the authors has to be registered to the conference. Registered posters will have an assigned code indicating the day of the presentation and the board at which it should be displayed.

The posters will be displayed in two sessions:
PS1 -
from August 27 (Monday) morning till August 28 (Tuesday) evening
PS2 - from August 29 (Wednesday) morning till August 30 (Thursday), evening

Tapes and tags for fixing your poster onto the boards will be provided.

Please do not forget to remove your poster at the end of the conference. The organizing committee will NOT take the responsibility of removing and keeping your poster after the end of the conference.

Conference proceedings

Invited lectures and a selection of the contributed papers will be published as a special issue of the Journal of Molecular Structure.

There are no specific length restrictions for manuscripts, although papers should be of a length appropriate to the material presented at the Conference. Only papers containing significant new research results and/or critical review material will be considered for publication.

Where an individual or research group has several related contributions, they are strongly encouraged to submit a single manuscript featuring the most original aspects of the work; multiple short papers from an individual or research group will not be accepted.

Authors wishing to submit a paper should make use of the Elsevier electronic submission website.
Please select the article type “EUCMOS XXXI (2012)” to indicate that the paper is intended for the conference proceedings.

It would be helpful for papers to be submitted before the start of the Conference, but submissions made up to one month after the end of the Conference can still be considered for the special issue. Opportunity will be afforded to authors to amend their papers, where necessary, in the light of discussion at the Conference. All papers will be examined by referees and are expected to comply with the standards expected for a paper published by the Journal in a regular issue. Papers will be typeset, and manuscripts should be prepared according to the instructions available here.

Any queries regarding the special issue should be directed to the editor, Professor Austin Barnes